Structuring a meeting will decrease the time wasted and increase the amount of decisions and actions that will be taken. Rather be prepared than make things up as they come, resulting in wasted time and energy and maybe even losing your credibility. Let’s look at the 6 steps in the flow of a meeting.Step 1: PlanDuring this step, you need to answer the following questions. Watch video in link below
Video link: http://wp.me/p7PtNj-2lB
In this step the chairperson or facilitator must effectively facilitate the meeting; a main role of the facilitator is exactly what the name applies – to facilitate the discussion, not dominate or dictate it.In this step you need to summarize what was decided, when it must be completed and who is responsible for it.Most people forget to follow up on meetings, causing that the effectiveness of meetings are out of the door. Here is a good idea, 2 weeks after the meeting, send an e-mail to all parties with follow up questions on what have been completed so far and remind them that all items will be reviewed in the following meeting. Take the following into account when you follow up:Make sure you cover all the elements of assigning action items.